Property Accounts Assistant  - 12 Month FTC, Property Management Team, Dublin

Avison Young is one of the world's fastest-growing commercial real estate firms. This growth is a testament to the commitment we have made to our clients and our employees. We are different. We have designed our organization to be highly collaborative and focused on one thing: creating the best solutions for our clients to deliver long-term success. We will continue to evolve, striving to meet the changing needs of our industry, our clients and our employees, but we will remain true to our values, culture and vision.

We believe our industry is changing and we want our business to be a company of curious minds, passionate hearts and strategic intelligence. At Avison Young, we are committed to hiring people from all walks of life who have a collaborative style and innovations focus; we believe a diverse and embracing workforce makes for a stronger, more capable and competitive company. We will provide you with a place where you can step up and change the game. 
Collaboration is embedded in the way we work – our people have the autonomy to collaborate on client relationships, engage teams across the business, lead operations, work collectively on projects, participate in strategy and are ultimately responsible for our growth. 

Our distinctive Principal-led, privately-owned model puts us in the enviable position of being able to offer every employee the opportunity to own a share of our business and inspires and allows anyone to become a Principal. This role carries voting rights, so our people have a very real say in the future direction and operation of our business. This means that we are able to attract, engage and retain the best talent.

Overall Purpose of Job

The property accounts assistant will be responsible for the financial management of our property management client accounts. The individual will adhere to established policies and procedures ensuring appropriate internal controls. The property accounts assistant supports the property management team. 

Main Duties, Responsibilities & Accountabilities

  • Responsible for accurate input of data provided by Property Managers;
  • Set up and maintain supplier and tenant accounts;
  • Invoicing in accordance with lease agreements;
  • Debtors: Credit control duties including account reconciliations, calls, letters and email to tenants in arrears;
  • Receipts processing and prepare bank reconciliations;
  • Creditors: Supplier invoicing process on the system and arrange payments;
  • Preparation of quarterly budget v’s actual spend on service charge for review;
  • Preparation of figures for annual service charge audits;
  • Liaising with property manager and running various ad hoc reports as required;
  • Transfer of client rent monies;
  • Recharge invoices on tenant accounts as required;
  • Quarterly client reporting;
  • Prepare VAT returns;
  • Issue management fees;
  • Other ad hoc activities to include fee invoices for other clients.
No job description can fully represent every issue which may arise within the post and the post holder is expected to carry out other duties from time to time that are broadly consistent with those in this job description.

Desired Knowledge, Skills and Experience

  • Attention to detail;
  • The candidate must be able to work to agreed deadlines and be flexible in approach;
  • Ability to prioritise workload;
  • Excellent Communication skills;
  • Be self motivated and work well in a team environment;
  • Previous experience in a similar role is desirable;
  • Experience with Qube property management software is desirable;
  • Part qualified accountant or degree in accounting.

Our Equal Opportunity Commitment:

At Avison Young, we are committed to building an inclusive culture that empowers all of our employees to thrive, be successful and feel a sense of belonging.  Avison Young is an equal opportunities employer, and is committed to treating all its employees and job applicants equally.  If you are person with a disability, if you are neurodivergent, or if you have a condition that you believe may affect your performance during our selection process, Avison Young will be happy to make reasonable adjustments to our processes for you.

Interested?:

We look forward to receiving an email with your cover letter and CV. Please send your information to [email protected]